The MIMICS Reconciliation Software is used to reconcile cash balances, cash transactions, share balances, share transactions and any other fields between any two electronic files or sources, including from any other MIMICS software system. For example, the system may be used to reconcile the Share Balance between the MIMICS Customer Portfolio software system against an electronic file sent from a custodian. Contact us to find out how our software can handle all your needs.
The user will set up specific recurring reconciliations that will, among other things, define the two source files to be reconciled to each other. Templates will be set up then for each source file to map the fields to be compared. In addition tolerances can be set up that will allow the system to do “close” matches: those that are not exact but are within the tolerances. The system can also check for transpositions and other “typos” on the source files.
Setting up reconciliation types allows the user to define, by a simple name, the specific reconciliation to be used. Associated with the Recon Type identifier is, among other things, a general definition of the two source files, referred to as A and B, and the fields to be reconciled.
The user will define the fields which will be compared between A and B. The names for the fields are user-defined for ease of understanding. They do not have to be the same name that is used on either A or B since the names from an external source may be somewhat cryptic. The fields are described briefly with the type of field, e.g. character or number, and the field length for character data. For example there may be fields for Customer, Transaction Date, and Amount. These have the field types of Character, Date, and Number, respectively.
Each of the reconciliation criteria explained below will have a severity code associated with it. An exact match will have a severity code of zero. Any close match or other match may have an arbitrary code set that is greater than zero. The system will report the reconciliation by severity code to allow for easier analysis of the reconciliation. Non-matches do not have a severity code and are grouped separately.
For each field, the user will then set the reconciliation criteria. There can be multiple criteria per field. The system can find exact matches; close matches for numeric fields; matches due to transposition, and others. Using the example of fields above, we may require the Customer to be and exact match, the Data to be an exact match, but we may want to treat the Amount differently. We can set an Exact Match with a severity code of zero while a close match that is within a 0.50 range may have a severity code of one. A transposition error may have a severity code of five.
At this point the user will have to define templates for the two source files A and B. These files will be in either csv, text, spreadsheet, or MIMICS file format. The template is linked to the specific file name (or, for example, spreadsheet name). The system will examine the source file and will display the names of the fields available, e.g., spreadsheet column headings. The fields to compare that were already defined in the Recon Field Definitions will also be displayed. The user will simply map the available fields to the recon fields to compare, by dragging and dropping one to the other to complete the template. After this has been accomplished for both A and B, the system is set up to do recurring reconciliations of the two files whose templates were defined and according to the reconciliation criteria defined.
This procedure can be followed to set up any number of reconciliations. There may be multiple reconciliations for multiple cash accounts; for positions in multiple portfolios; for General Ledger transactions on multiple GLs, and any number of other recons. The setup for a recon is done only once. A recon process can be changed if the recon criteria are changed, if the input file formats change, or if you want to change the process in any other way. Other than this you will not have to go back to revisit the reconciliation type setup or the template setup.
The MIMICS Reconciliation Software is very flexible so that your reconciliation needs are not limited only to reconciling to a MIMICS System. The system can run standalone or on a network.
Centralize and manage all aspects of client communications including sales/marketing campaigns, and history of service across multiple MIMICS modules. Read More ^
Ensures that your data and system is protected and can be fully accessed or restored in the event of catastrophe. Read More ^
Allows customer forms such as confirmations and statements to be encrypted and emailed automatically. Read More ^
A customized web interface that allows your customers to view history and to place requests, with the look and aesthetics to match your own website. Read More ^
Allows secure, read-only access to aspects of the database of the related MIMICS module, for data mining or to allow you to create your own reports or exports. Read More ^
Includes functionality for general ledger, accounts receivable/payable, fixed assets, payment processing, purchasing and account reconciliation. Can interface with any other MIMICS module. Read More ^
You deserve better financial software. We have been thoughtfully crafting intuitive, easy-to-use software for decades to give you more of what you want, less of what you don’t.
Software should not be one-size-fits-all. We take the time to get to know what makes you you, so that we can customize our software to offer a product that is exactly to your specifications and intuitively easy to use.
Our software does much of the “heavy lifting” of calculating, processing and automating to help greatly boost your productivity, streamline workflow operations and get you moving at optimal efficiency.
Beyond the labor you will save with the wide-ranging functionality our software provides, our customizations give you more of what you want for a lower price than our competition.
We respect the sensitive nature of your information. That’s why we offer industry-exceeding security, including fully-encrypted databases and data tokenization.
We truly pride ourselves on our friendly, responsive customer support, day or night. We love our customers and strive for 100% client satisfaction. But don’t take our word for it; read what our actual users say.
MIMICS recently traveled on-site to do some work for our long-time client, The Central Bank of The Bahamas (CBOB).
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We are very happy with the MIMICS product that we are currently using. Our staff is very complimentary of the customer service there, as well as the response time.
We are happy with MIMICS. The Repo system we use has been very stable and customer support is readily available if needed.
Software is very customizable, allowing us address needs and changes as they arise.
The method used prior to MIMICS' installation in 2004 was a manual ledger. I'd say 100% increase in efficiency!
After working with MIMICS for over 15 years, I can honestly say their customer service is above and beyond expectations. Whether working on an upgrade to an existing product or requesting an additional service, the response time is exceptional. The staff is always pleasant and accessible!
[MIMICS Item Collections system is] a top-of-the-line domestic item collections software that we not only use for form printing, but also to balance to our general ledger account…we are very pleased with the quality of the product and the service we receive.
Since 2004, the Central Bank of The Bahamas has engaged MIMICS to develop several solutions to automate the processing of dormant accounts, to integrate cash management activities with straight-through processing capabilities, and to provide bondholder accounting for its registrar activities. Through the automation of these activities, the bank has achieved greater efficiency in its operations, with the desired audit trails.
The Bank is pleased with the quality of service support delivered by MIMICS and its demonstrated commitment to ongoing product enhancement in a cost-effective manner.
Saves on time both tracking collections and paying collections. It takes me about 5 minutes every time it is used, compared to 30 to 1 hour-plus by hand.
The system is very efficient for our daily use. It functions exactly the way we need it to.
The Repo software completely automates the pledging of securities to our sweep customers and communicates to these customers their daily positions.
Customer service is fantastic!
Born of the simple idea that your software should do exactly what you need it to do, MIMICS has been making customized financial software solutions since 1976. We craft systems that interface seamlessly with one another as well as with third-party programs to make your business operations run at optimum efficiency. Dedicated to customer satisfaction, we offer remote or on-site installations, trainings and outstanding people support. We are a company built on ingenuity and fueled by possibilities.
We appreciate that without our customers, we would never have made it this far, and we will never take them for granted now or in the future. Ensuring that our customers are always well taken care of is a founding principle of this company, and we will continue always with a customer-first state of mind.
We work hard to create a workplace that encourages inclusion, collaboration, respect and open communication. We have fun together. We listen to one another. We work hard, but maintain a good work-life balance. We always treat ourselves and customers with respect, and have no tolerance for intolerance or discrimination in any form. We support, we help, we drive one another to succeed.
We strive to be leaders of the financial software industry. To us, this means thinking ahead, challenging and pushing ourselves to be better, to do more. Asking questions like ‘How can we make this better for our customers?’ Trying new things and taking chances. We don’t want to keep up with technology, we want technology to follow our lead.
We want our actions to match up with our core beliefs on a daily basis. We also understand the many facets of integrity, from product design, to delivering customer satisfaction as promised, to acting financially responsible. Our reputation has been built on integrity, and we will continue to bolster it with thoughtful intentions and actions.
All of our software is fully customizable, and we work with you personally to tailor our programs to meet the individual needs of your business. Our software will save you time and labor and increase your company’s overall efficiency.
We have been creating software solutions for our clients for forty years now, continuously evolving to meet the demands of an ever-changing technoscape. We offer more functionality and customizations than our competitors, at a competitive price. And our product support and customer service are second-to-none.
We appreciate that our clients often work daily with sensitive information, and the privacy and security of your data is our top priority. We offer SSL (Secure Sockets Layer) and a highly-encrypted database that exceeds industry standards. Also, vulnerable data such as Tax IDs and SSNs are only hosted locally and NEVER reach our database.
We design our products with our customers in mind, making sure they are user-friendly and intuitive. We also full give full tutorials at installation, and our customer service team is always available to help.
Yes! We have clients all over the world, and we can customize any of our programs to be in full compliance of local statutes.
Due to the customizable features, it is virtually impossible to say until we have a better idea of what your needs are. Of course we are more than happy to provide free detailed quotes once we have more information. Annual maintenance fees, as a rule of thumb, are approximately 15-20% of the license fees. Please contact firstname.lastname@example.org or fill out our contact card on the site.
This will vary depending on the programs commissioned, the data conversion, specified customizations, interfacing and accounting specifications unique to you. After we have a good idea of what you want, we can give you a more specific quote, but the average is around 60 days.
Absolutely! We offer live online demonstrations via Webex, and can schedule one at your convenience. We also offer on-site demonstrations at any of our offices, and remote demonstrations if you prefer. For any one of these options, please fill out our online contact card, or email us directly at email@example.com.
Of course! Due to the variety of specific arenas we operate in, we would just want to make sure we have enough information so that we can put you in touch with an appropriate client. Please contact our sales team at firstname.lastname@example.org to facilitate.
Great! You can contact us in whichever manner is most comfortable for you. We would just like some initial information as to your specific needs and goals, and we can go from there. You can contact us via phone, email, or simply fill out the contact card here on our site and we will be in touch shortly.