MIMICS EProxy System Overview
MIMICS EProxy System provides online proxy materials and voting capabilities for your shareholders. The site can be hosted by MIMICS or any other web host. The site allows anyone to download the materials that are uploaded by the company. In compliance with SEC regulations, the MIMICS site does not require installation of cookies and it does not track or collect information about the visitors to the site. Proxy information on the site can be downloaded directly; can be emailed; or can be mailed. Optional features are available for registered shareholders to log in to vote. Votes are then tabulated by the system.
Uploading Proxy Materials
The site allows you, through a secure interface, to upload proxy materials for your shareholders. Any materials can be uploaded in pdf, html, or any other form. Alternatively, MIMICS can upload the materials for you.
Anyone visiting the site, according to SEC regulations, can download the proxy information without being tracked. The system does not install cookies and does not in any other way track the site visitor. The proxy information that is made available can be downloaded to a user-directed location on their computer.
Proxy Material Emailing
The user, instead of, or in addition to downloading, can have the proxy information emailed. All that is required is for the site visitor to enter their email address and to check the material they want to have emailed. The system emails the visitor's email address without tracking the address.
Proxy Material Mailing
The site visitors can elect to have proxy material mailed to them. In this case, they must enter a name and mailing address. This information is emailed to you for your processing.
The visitor can also elect to have the information always emailed or mailed. In this case the instructions are sent to you.
Interactive Company Features
If you do not want to have emails sent to you regarding the processing of the proxy material that is not done anonymously by the visitor, you can elect to have the system build a database of the information and associated tickler to allow you to process the proxy materials in the future without needing a manual interface. The system will build a mailing list and will print mailing labels and/or envelopes for the proxy material to be mailed. It will also create an email list and can broadcast the information automatically.
Another optional feature is for your corporation to add the ballot to the website. After the ballot has been added, and after the specified time, shareholders are allowed to log on to the site in order to cast their vote. The voting site is secure and all shareholders are given passwords with the ability to change them. The validity of their login is verified and, when verified, the shareholders are allowed to cast their vote.
The system can either provide the vote per shareholder to you or, if you enter the number of shares, the system can tabulate the vote, providing detailed reports and a precise audit trail. If you have the MIMICS Stockholder Accounting System, the number of shares of record are already known and the tabulation can proceed without intervention.
The MIMICS Stockholder Accounting System, that interfaces seamlessly with the MIMICS EProxy System, provides comprehensive Paying Agent, Transfer Agent, and Registrar features for stock (both common and preferred) as well as for other derivatives such as rights and warrants. For more information please contact us.
The MIMICS EProxy System can handle your proxy needs and provides a seamless interface with the complete registrar, paying agent, and transfer agent features.
If you would like more information about our products and services, please fill out our online request form.