| MIMICS, Inc. | sales@emimics.com |
| 10701 Lomas NE | |
| Suite 218 | 505-332-9220 (voice) |
| Albuquerque, NM 87112 | 505-332-3148 (fax) |
MIMICS Accounts Payable System provides all of the functions of an Accounts Payable department that interfaces to the MIMICS General Ledger or exports to other General Ledger systems. It also interfaces with the MIMICS Purchasing System or any other Purchase Order System. The system has features ranging from entering multiple types of invoices, verifying invoices entered, and processing payments for the invoices entered, including printing checks or making direct deposits. This system is an end-to-end solution for payables that eliminates lengthy manual procedures.
A file of extensive vendor information, including tax information and alternative addresses, is maintained for correspondence, payment information, and standard terms.
Through the Image Entry feature the user can receive scanned documents from remote locations of bills, receipts, and invoices. The staff at the remote location scans the document, enters the invoice and the vendor numbers, and finally transmits the information through a web browser or WAN to the centralized Accounts Payable department. The image is archived and the data from the OCR document is transferred to the invoice form and saved to the database. If the scanned document is not satisfactory it is returned to the sender.
Enter bills in the system that are received along with the items purchased. All parameters for payments are entered with many coming from default settings and from vendor file. Similarly, receipts may be entered for items already received. Information entered is similar to bills. Cash purchases can be entered either in the Accounts Payable system or the General Ledger system. The system takes into account any discounts offered.
Through our Departmental Approval feature a system option can require all entry to be approved by a supervisor before payment. Payment Status screen allows the user to view the status of all items at any time. Drill down to specific items, vendor information, and payment parameters and options. Select payments to be made from a real-time list. Automatically distribute payments if desired. Payments can be generated automatically if set up as auto-pay. Manual or automatic pre-paid expenses can be set up and accounted for. Payment can be made by check or ACH. Through the Discount Tickler the system notifies you of any discounts due in time for you to make the payment and take advantage of the discount. Set up installment payments for automatic payments in the future. Payments can be made from any number of bank accounts.
Checks can be printed from the item payment screen or they can be batched for future printing. Checks can be cleared quickly with a manual interface or with an automated interface. Through our Check Consolidation feature a single check can be printed for multiple purchases with an itemization of the payments on the check stub. The system can assign check numbers (from a sequential batch of pre-printed checks) or it can create numbers for printing checks on blank check stock. Alternatively, check numbers can be assigned by the user. Checks can be printed on pre-printed checks or on blank check stock. The system can print checks on a printer with micr toner and can print signatures. They can be reprinted with the same or different check numbers if they are lost or destroyed. Checks can also be printed manually if case of emergencies. Envelopes or mailing labels can be printed by the system.
Automatically import expense reports for payments to employees. Payments can be made by check or ACH. Easily print or view cash flow requirements with our Cash Flow Report. Quickly see a report on the status of the checks for tracking purposes Check Register and Check Status Reports.
If you would like more information about our products and services, please fill out our online request form.