MIMICS Stockholder Accounting System Overview
MIMICS Stockholder Accounting System will help organize and simplify the processing requirements associated with stock transactions. Issues such as multi-national corporation stock, foreign ownership, multiple employee stock purchase plans, and tracking takeover possibilities can be overwhelming. Even the everyday processing for a registrar, or processing for a paying agent or transfer agent can be difficult without a comprehensive electronic system.
The system will handle the processing requirements, in addition to common or preferred issues of any class, and foreign or domestic issues. How about the more basic features? Functions like printing and keeping an inventory of certificates, printing checks, and reporting to appropriate taxing authorities are all handled by this versatile system.
Based on your needs we can remove or add features to the MIMICS Stockholder Accounting System, and the system can be priced to your exact specifications. The basic system is available with a feature set that includes the paying agent, registrar, and transfer agent features.
Adding a new issue is simple, and it can be identified by CUSIP, ISN or a generic identification number. The number of authorized shares and certificates are entered for inventory purposes. Each issue is set up with a user-defined "template" which defines the format of your certificates and receipts.
New subscriptions are set up and cash contributions are accepted until it is time to issue the stock. The system will assure that the issue is fully subscribed. If over-subscribed, the system will issue checks pro rata for the over-subscriptions. Stock is issued in certificate or book entry form, and in either full or fractional shares.
Any permutation of stock transfers can occur. Full or partial blocks from multiple holders can be sold (transferred) to multiple holders. The forms of the new shares are certificate, book entry, or even a combination. The stock form can be changed from certificate to book entry and vice versa. The information regarding the transfer is printed on the transfer journal, and can be viewed on the screen.
The system handles both cash dividends and stock dividends. It monitors the record date to assure that only stockholders of record receive the dividends. Dividend reinvestment is accommodated. Stock splits are handled with minimum operator time. All you have to do is enter the future split date, record date and split ratio. Fractional splits are supported as well. Convertible bonds held on the MIMICS Bond Paying and Transfer Agent System can automatically be converted to stock on the MIMICS Stockholder Accounting System according to the conversion features.
The system maintains Employee Stock Purchase Plans (ESPP or ESOP), and can limit the number and amount of withdrawals by an employee. It allows for an automatic feed from payroll, and tracks the employer's contribution.
A full history of all transactions is maintained automatically, and the resident report writer allows review of activity within any parameters defined. Included in the report writing is the use of multiple user-defined fields which are captured by the system.
Among the myriad features is the ability to maintain information by groups of investors, to place limits on percentage of ownership by an individual, to write and print reports to a file, to support multiple printers, and to provide password access by feature and item (object) within the feature (such as a Save button). The system has on-board Help including context-sensitive Help. The Restore-to-the Minute© feature will allow restoring to a specific date and time. This can be helpful in restoring due to a crashed network, or more importantly, can be used for generating reports for examiners for a date in the past.
The MIMICS Stockholder Accounting System is a system that can grow with your needs. There is no software limit to the number of holders, issues, or stock purchase plans you can maintain. The system is available in a standalone or a network version (all Microsoft and Novell networks supported).
If you would like more information about our products and services, please fill out an online form or send us an email.
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Product FeaturesMajor FunctionsRegistrarPaying AgentTransfer AgentDividend ReinvestmentEmployee Stock Purchase PlansHypothecation (Pledging)OptionsWarrantsRightsProxy TabulationNew StockUnlimited Number Of Stock IssuesIssues Identified by CUSIP, ISN or otherAccounts For Authorized SharesBook Entry or Certificate FormAccounts for Authorized CertificatesTracks Lost, Stolen or Destroyed CertificatesCertificate Formats Assigned By IssueReceipt Formats Assigned By IssueHoldersLooks Up By Up To 4 Different 'keys'Maintains Name & AddressMaintains Phone & EmailDirect Interface With CRMMaintains Trustee, Alt Addresses, Related HoldersCorporate Positions To Track D&O OwnershipDemographic DataHolders May Be Different People Or EntitiesPayees May Be Different People Or EntitiesHolders Can Participate In Dividend ReinvestmentHolders May Participate In Dividend ReinvestmentSpecify Type Of Payment For HolderHolder May Participate In ESOPs or ESPPsW9s & W8s Tracked For HolderBackup Withholding ManagedHolder Receives Statements In Specified CurrencyAdd Holders To Specified Mailing ListStock FeaturesVesting Period Can Be DefinedGraduated User-Defined Vesting PeriodsRestrictions For User-Defined PeriodStock IssuanceStock Issued To Any Number Of HoldersNumber Of Shares Issued Updated Real TimeNumber Of Certs Printed Updated Real TimeIssued In Book Entry Or Certificate FormReplacement For Lost/Destroyed Shares IssuableCannot Issue Shares Beyond Authorized NumberOwnership Restriction:- User Defined % Of Outstanding Shares
Each Issue Has Own Cert & Receipt FormatFractional Shares Optionally IssuedSecurity Retained By CUSIP, ISN, BIC, etc.Shares Can Be Restricted Upon IssuanceRestricted Period May Be EnteredVest Shares Incrementally Over PeriodShares Can Be Indicated As Vested Upon IssuanceStock SplitsAny Ratio For Stock Splits AvailableMonitors Record Date, Ownership Date, Split DateShares In Book Entry Form or Cert FormPrints New Certs With Cancellation Of OriginalPrints New Certs For Additional SharesNew SubscriptionsAccepts Cash ContributionsIssues, Manages, & Converts Subscription RightsCannot Be Issued Unless Fully SubscribedChecks For Refunds Are Made Pro RataVesting Period Can Be DefinedGraduated User-Defined Vesting PeriodsTransfersStocks Can Be Transferred From/To:- Unlimited Number Of Holders
Transfers Of Partial Holdings Can Be MadeTransfers Made In Whole Or Partial SharesTransfers Can Be In Certificate or Book EntryAccepts Stock from Bond ConversionOnly Available Shares Are TransferredTransfers From One Issue To AnotherShares Can Be Restricted Upon TransferRestricted Shares Not Eligible For TransferDesignate Vesting Periods - Vest IncrementallyDividendsCash Or Stock DividendsMonitors Record Date, Ownership Date, Payment DateAllows Dividend Reinvestment DiscountTracks Number Of Dividend Periods For Stock IssueChecks Printed For Cash DividendsPrints Checks On Blank Safety StockReissues Checks Are PrintedReissued Checks Are TrackedCheck Register Tracks Cleared ChecksPaymentsPayments Made By Check, Direct Deposit, ACH ExportPayment Method Specified By HolderCancellationsCancels Checks for Printed CertsCancels Checks For Certs Not Yet PrintedTracks Reason For CancellationsCash ContributionsAllows Cash Contributions For Specified HoldersAllows Cash Contributions For Specified IssuesProxy ManagementUser Defined Voting IssuesPrint Proxy LettersTabulates VotingTrackingSystem Tracks Percentage Owned By:Transfer Prices Are Tracked & GraphedEmployee Stock Purchase PlanUnlimited Number Of PlansIdentify Plans By NameCash Contributions To The Plan Can Be LimitedLimit Withdrawals Per Plan Per YearElectronic Contributions Through Payroll DeductionFees For Early Withdrawal Prior To VestitureUser-Defined FeaturesUser Can 'Customize' System Through Simple MenuDefault To Physical vs. Book EntryDefault To Computer Dates or Other System DatesForeign ProcessingForeign Currency ConversionHandles Foreign StockForeign Government ReportingIRS & Other Sovereign Reporting1099 Tickets Prepared & PrintedElectronic 1099 ReportingW9s & W8s Tracked For HolderTax Reporting For Other CountriesBackup WithholdingHandles Other Sovereign Tax ReportingHistorical ReportingDetailed Transaction ActivityActivity For StatementsSecurity & AuditMulti-Level PasswordingPasswording By Menu ItemPassword AgingComplete Chronological Audit TrailOn-Board Report WriterEasy To Use Columnar ReportingFree Form 'Statement' Type ReportsMathematical CalculationsMultiple Line Item ReportingFile Export To Other PackagesSophisticated SQL StatementsDisplay ScreensCertificate DisplayStockholders List By Account NumberSH List By Account Number with Book ValueSH List By Short NameSH List By CUSIP/Acct NumberSH List By CUSIP/Short NameShareholder GroupsDaily TransactionsOwnership Transfer JournalForm PrintingCerts & Receipts Are User DefinedCheck Format User DefinedMailing & Proxy Labels User DefinedStandard ReportingActive/Inactive ShareholdersDaily Transaction ReportCancellation ReportDividend Payment on Payment DateOwnership Transfer JournalStock Split ReportCash Contribution Transaction ReportESPP Contribution Transaction ReportList Of SecuritiesStockholders ListStockholders By % OwnedStockholder Group ReportCertificate Inventory ReportDividends Due ReportESPP Proof ReportESPP StatementsYear To Date TotalsReinvestment StatementSecurity HistoryTransaction HistoryGeneral Audit TrailDepartmental Audit TrailsCheck RegisterHolder/Payee ReportInactive Account ListCustomer HistoryInterfacesGL/DDA ExportDDA ImportDaily Position ExportDividend ExportInvestment ImportProxy Label ExportSales Commission Module
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